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Fax in The Cloud

• Online Fax vs Traditional Fax
• FoIP Defined
• Online Fax Defined
• Types of Online Fax
• Online Fax Storage

FAX Tech Today

• Why Fax at All?
• Is Fax Dead?
• Fax vs. Email
• IP Fax Machines
• Fax and Security

VoIP and Online Fax

• Fax and Unified Messaging
• VoIP: Digitizing Talk
• VoIP & Fax: Great Marriage

• Provider Reviews

  • Nextiva Review
  • RingCentral Review
  • eFax Review
  • Fax87 Review
  • RapidFax Review
  • MyFax Review
  • Smartfax Review
  • 8×8 Review
  • Metrofax Review
  • FaxZero Review

Internet Fax Services

Does Your Home or Business Need an Internet Fax Service?

It’s a question that shouldn’t be taken lightly because Internet fax brings considerable savings over traditional fax machines and provides many more features than faxing with a fax machine. Yet switching to online fax, whether for home use and particularly for businesses, takes some initial research, including conducting Internet fax service comparisons, evaluating any needed IT changes and identifying ways business processes can be streamlined.

Service	Ringcentral	Nextiva	eFax	MyFax	RapidFax
Screenshots
Our Rating	Our Top Pick	Best Deal	Popular	Good Platform	Good Value
Plan Reviewed	Fax 500	Single User	eFax Plus	Best Value	Individual
Incoming Faxes	500	500	150	200	300
Outgoing Faxes	combined	combined	150	100	combined
First 30 Days Free
Customer Support	24/7	24/7	24/7	24/7	M-F
Reviews	Small business focused, instant activation, robust tech platform. Read Review	Most cost effective, very simple to use, reliable and convenient. Read Review	Pioneer online fax service ideal for small scale internet fax use. Read Review	Excellent platform, reliable, for personal and small business faxing. Read Review	Convenient email fax service – send and receive faxes from email. Read Review
Price	$6.59 / mo	$4.95 / mo	$16.95 / mo	$10 / mo	$9.95 / mo
Overage Cost	6 cents	3 cents	10 cents	10 cents	8 cents
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Business Internet Fax Analysis

Corporate fax needs are diverse and complex according to the size and reach of a business, which is why companies should conduct an analysis to compare the benefits and savings of Internet fax with their current faxing methods.

Here are 3 things to consider when evaluating your business fax solutions:

1. Your company’s infrastructure. Whether your business has one or multiple locations, is U.S.-based or global, or has minimal or extensive faxing needs between vendors, field employees, or customers, your current infrastructure probably has a wired or wireless computer network setup, multiple fax machines and fax-dedicated telephone lines in each location or department. Compare the costs of your current infrastructure with Internet fax, which easily can be integrated into an existing PBX phone system or network. Typically, online fax for businesses is less expensive than fax machines because fax online methods require no fax machines, multiple dedicated telephone lines, or supplies like ink and paper. In addition, telephone charges are reduced because Internet fax service providers do not charge extra for faxes sent to long-distance or local toll numbers. Internet fax also enables a business and its employees to be mobile by sending and accessing received faxes from any computer or mobile device with an Internet connection.

2. How your company conducts business. If your company operates on a 24/7 schedule to accommodate different time zones, your business must keep corporate fax machines on around the clock and have the staff to monitor them to be sure there are no problems in sending and receiving faxes. Evaluate the costs of electricity, staff and a fax machine service contract to that of an online faxing service. Internet faxing studies show that businesses can reduce utility and staffing costs by faxing online and companies that decide to do away with fax machines altogether and conduct all its faxing by computer or mobile devices with Internet access can eliminate the costs associated with service and maintenance contracts.

3. The type of faxes transmitted. If your company’s fax transmissions contain confidential, sensitive, or timely information, evaluate the privacy of a standard fax machine to Internet fax. For instance, a fax machine is out in the open and faxes can be picked up or viewed by anyone. When you fax online, documents are sent directly to the recipient for viewing on their personal computer or other mobile device. In addition, most Internet fax services comply with HIPAA regulations for protecting consumers’ health information during fax transmission and the Gramm-Leach-Bliley Act for protecting consumers’ financial information when sending and receiving faxes.

Residential Online Fax Options

Typically, people who need to send or receive faxes at home use the fax software that came on their computer and their phone line or broadband connection. But they could be missing out on time- and cost-saving options, especially individuals who run a home-based business or families who do a lot of faxing to send and receive school or medical records and information, or other documents needed in the daily course of family life.

Residential Internet fax may be a worthwhile fax solution for consumers that:

Already have Voice over Internet Protocol (VoIP) for their phone in their home. VoIP already uses the Internet instead of telephone lines to send and receive telephone calls, and most VoIP service providers include Fax over Internet Protocol (FoIP) with their service.

Need to send or receive faxes while another family member is online. When using your computer’s fax software and modem, anyone who is online has to get off in order for you to send or receive a fax. But with Internet fax, faxes can be sent and received at any time, even if someone is online.

Are considering purchasing a fax machine but don’t want the expense of paper, ink, an additional phone line, etc., or don’t have the space in a room to add a fax machine and its supplies.

Want the ability to send and receive faxes when they are not at home.

Making Your Decision

Once you’ve taken the time to consider the pros and cons of traditional faxing with a fax machine versus online fax, use the information on this site to assist you in making your decision on whether your home or business can benefit from Internet fax. This site contains numerous resources that can help you determine what’s involved in switching to an online fax environment and identify the cost savings involved. Also take advantage of the Internet fax service providers comparison chart and free trials that online faxing services offer.